Privacy policy

Information and sources

When you contact us by email or Telegram, we receive the information you choose to share, such as your name, contact details, company, hiring needs and correspondence. Candidate information may include a CV, work history, education, skills, location, role preferences and salary expectations.

The website does not provide a CV upload form. CVs received during recruitment are stored in the Huntflow applicant tracking system. Please avoid sending identity documents, financial account details or sensitive personal information unless specifically required for a stated lawful purpose.

Our hosting provider, Cloudflare, processes technical connection information such as IP addresses and request details to deliver and protect the website. If you accept advertising cookies, Meta also receives website event and browser information as described in our Cookies policy.

Purposes and legal grounds

We use enquiries to respond to you, discuss recruitment needs and take steps towards a requested engagement. We use candidate information to assess suitability and support recruitment. Where applicable, the legal grounds are steps requested before a contract, performance of a contract, or legitimate interests in communicating with business contacts and arranging recruitment, subject to the individual’s rights.

Advertising tracking on this website relies on your optional consent. Consent to website advertising is separate from any permission needed to retain a CV for future opportunities or share it for a particular recruitment process. Applicable legal obligations may also require certain records to be retained.

Who may receive information

Relevant members of the recruitment team and service providers supporting recruitment, hosting and communication may process information for their respective functions. Huntflow is used to store CVs; Cloudflare delivers the website; email and Telegram providers handle communications sent through their services. Meta receives advertising event data only when website advertising is enabled by your choice.

A recruitment assignment may involve sharing relevant candidate information with a prospective employer. The recipient and purpose should be explained to the candidate before that disclosure, with consent obtained where required. An employer may then process the information under its own privacy notice. Information may also be disclosed where required by law or necessary to address legal claims.

International processing

Our clients and candidates are worldwide. Communication services, recruitment providers and prospective employers may process information outside your country. A provider’s brand does not establish the location of your data.

Where applicable law restricts a transfer, an appropriate legal transfer mechanism is required, such as an adequacy decision or contractual safeguards. This notice does not certify that a particular Huntflow account is hosted in the EU or that any specific transfer arrangement has been signed. Contact us for details relevant to your recruitment process before sharing information if location is important to you.

Retention

Retention depends on the purpose: enquiries are needed while the enquiry or engagement is active; recruitment records while the relevant recruitment process is active; and contract or dispute records for applicable legal retention or claim periods. Retaining a candidate profile for future opportunities requires a separate continuing purpose and appropriate legal basis.

Pepe HR has not yet established fixed retention periods for all recruitment records. You may ask what is held, the reason for continued retention and request deletion at hello@hrpepe.com. This notice does not promise an automatic deletion schedule in Huntflow.

Your choices and rights

Depending on the law applicable to you, you may request access, correction, deletion, restriction, portability or object to processing, including processing based on legitimate interests. You may withdraw consent without affecting the lawfulness of processing before withdrawal. To remove saved advertising consent, clear this website’s cookies and site data in your browser and reload the page.

Send requests to hello@hrpepe.com. We may need proportionate information to verify your identity. Where GDPR applies, requests are generally answered within one month; legally permitted extensions require notice. You may complain to the competent data protection authority, including in your place of habitual residence, work or the alleged infringement where applicable.

Scope and updates

This website is intended for professional recruitment enquiries, not services directed at children. External websites and messaging services have their own privacy terms. Changes to this notice will be published here with an updated date. New purposes requiring consent will require a separate choice.